Membership & Events Assistant

 

Cothran Development Strategies is a national trade association management company based in Ada, OK. This position works directly with our Association Managers to support the day-to-day operations of various client trade associations. These associations represent businesses, organizations and professionals in a specific industry or sector, and the Membership & Events Assistant plays a crucial role in providing member services, helping with the details & coordination of industry trade shows and events, and helping with various administrative tasks.

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This is a position with significant growth opportunities within the company.

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Key Responsibilities:

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Member Support and Relations:

• Works in Membership Excel and Access databases to manage/record/input data and prepare reports

• Responds to member inquiries, resolves issues, and maintains positive relationships with members.

• Helps with the renewal process of members and assists in recruiting new members for various client trade associations.

Event Planning and Coordination:

• Assists in organizing annual conferences, workshops, webinars, and other events.

• Helps coordinate logistics such as venue booking, registration, and ordering of materials

• Supports marketing and promotion of events to drive attendance and sponsorships.

• Periodically part of on-site staff at annual conventions and events

Administrative Support:

• Helps prepare communications (newsletters, emails, etc.) to members.

• Helps with invoicing, recording and other financial administrative tasks

• Assists with mailings, data research and other misc. duties

 

Qualifications:

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• Education: Bachelor's Degree required

• Minimum of 2+ years of trade association experience, corporate event planning, fundraising, finance or a related field

• Proven experience in event planning including logistics, and execution.

• Strong organizational and time management skills with the ability to handle multiple projects simultaneously

• Excellent attention to detail and a proactive approach to problem-solving

• Ability to communicate articulately and negotiate with vendors

• Strong communication and interpersonal skills

• Ability to work independently while collaborating effectively with internal teams and external partners

• Willingness to travel for events as required (2-4 annually)

• Exceptional organization and time management skills

• Experience working cross functionally in a fast-paced environment.

• Strong written and verbal communication skills

• Successfully adhere to deadlines

• High proficiency in office software (Microsoft Office Suite, Zoom, other project management tools).

• Must be well versed and have vast experience working in Google Documents, Google Drive and Dropbox.

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Hours 8am-4:30pm (Flexibility with productivity, not hours worked, being the benchmark for success)

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$45,000- $55,000 Starting Salary with Competitive Benefit Package

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**REFERENCES REQUIRED TO BE CONSIDERED FOR EMPLOYMENT.

 

What is an Association Management Company?

An Association Management Company (AMC) is a professional services firm that provides administrative, operational, and strategic support to membership trade associations, professional societies, and other nonprofit organizations. Instead of hiring their own full-time staff and maintaining offices, these organizations contract with an AMC, like Cothran Development Strategies, to handle day-to-day operations and long-term growth.

 

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